Privacy Policy — Provincial Events

Last updated: November 2025

Provincial Events respects your privacy and is committed to protecting your personal data.
This notice explains how we collect, use, and store your information when you make a booking for one of our events.

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1. Who we are

Provincial Events is responsible for organising social and charitable events on behalf of the masonic Province of Devonshire
If you have any questions about this policy, you can contact us by email at provincial.shows@devonfreemasons.online.

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2. What information we collect

When you make a booking, we collect:

• Your name and contact details
• Lodge name and number
• Guest information (names, dietary notes, menu choices)
• Payment details (processed securely via Stripe — we never store full card numbers)
• Your consent to our GDPR and privacy terms

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3. How we use your data

We use your information to:

• Process your event booking and payments
• Manage seating plans and guest requirements
• Communicate essential updates about your booking
• Meet our legal and accounting obligations

We will not share your information with any third parties other than trusted service providers (e.g. Stripe for payments, email providers, or catering venues who require guest details).

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4. How long we keep your data

We retain booking and payment records for up to six years for legal and accounting purposes, then securely delete or anonymise them.

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5. Your rights

You have the right to:

• Request a copy of the data we hold about you
• Ask us to correct or delete your information (where legally possible)
• Withdraw consent for marketing at any time

To exercise your rights, contact provincial.shows@devonfreemasons.online.

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6. Security

Your information is stored securely and accessed only by authorised organisers.
Payments are processed via Stripe, which is PCI-DSS compliant and handles all card information through encrypted connections.

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7. Updates to this policy

We may update this policy from time to time. The latest version will always be available on our website.

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